Actions

Present:-

Chairman Cllr Rickman, Cllrs M Butcher, Cork, Youles,  Wade and Whitney also present the Clerk Mrs Tibble

1

Apologies

Cllr Thorne

2

Declaration of interest in items on the agenda

Cllr Rickman – planning application referred to in 7b.

3

Financial Matters

Financial reports – It was suggested that the Committee be made aware of what commitments each committee has for expenditure. The Clerk will create a format for this for presentation at future meetings.

Clerk

4

Bank Balances

Noted.

5

Internal and External Audit

External Audit – refer to 6b below.

Internal Audit – Internal Auditor is attending a second visit with the Clerk within the next week and she will report back to Committee at the next meeting.

6

Correspondence

a) Letter from HDC – Council Tax Precept – 2007/08 – noted.

b) Letter from Moore Stephens – Annual Return – Clerk to display the notice.

c) Letter from Mr Foreman – Landscaping at Bentley Avenue – Clerk to respond to Mr Foreman and referring him to Huntingdon District Council and the developers.

d) Letter from Audit Commission – Appointment of external auditor – noted.

e) Letter from Peterborough City Council – Western Periperheral Road Phase 2 Hampton – noted.

Clerk

Clerk

7

Planning Consultations

a) 0700155FUL – Bank Machine Ltd – installation of ATM 1-3 Malting Square, Yaxley – recommend approval.

b) 0700209S73 – Yaxley Football Club – renewal of 0503984 retention of clubhouse - recommend approval.

c) 0700398FUL – Taylor Woodrow – revised layout of plots (123-155) and parking land adjacent of west of 16 Broadway, Yaxley- recommend approval.

d) 0700399FUL – Taylor Woodrow – revised layout of plots ( 156-165) and parking land adjacent  of west of 16 Broadway, Yaxley – recommend approval

e) 0700268FUL – Mr G Curtis – 45 Middletons Road, Yaxley – erection of replacement garage – recommend approval

f) 0700390OUT – Mr M Stevens – layout, scale and access for the erection of a dwelling at land east and rear of 75 Broadway Yaxley – recommend refusal.

8

Health and Safety and Security

Cllr Whitney and the Clerk had prepared a risk assessment relating to the requirements for First Aid. The decision is that we need to have two appointed persons. There are courses for appointed persons and the Clerk would investigate the cost and speak to the groundsmen requesting volunteers.

The Clerk also requesting training relating to risk assessments in general

9

Voluntary Land Registration

Roll this item over to next month’s meeting.

10

Insurance

Cllr Youles is waiting for a breakdown from Cornhill to arrive. He will report to Committee next month.

11

Multi Activity Centre

The Clerk has made enquiries relating to the original agreement regarding the Multi Activity Centre. The Committee asked the Clerk to write to Huntingdon District Council to raise the question of the replacement of the fencing around the centre and to bring the response back to this Committee.

Clerk

12

Staff Matters

Private and confidential report attached.

13

Machinery

Cllr Youles reported that Cllr Thorne is investigating the various options for the replacement of the Kuboto and as he is not at this meeting the Committee would discuss this further at the next meeting once Cllr Thorne’s investigations were complete.

14

Grass Cutting

The Clerk had contacted Cambridgeshire County Council and Huntingdon District Council to discuss the grass cutting arrangements for the coming year. A letter had subsequently been received from Richard Kingston of Cambridgeshire County Council offering the Parish Council the same amount of remuneration as last year for the same amount of cutting. It was agreed that we would continue with this arrangement for another year. The Clerk had also spoken to John Craig of Huntingdon District Council and he had asked that we keep to the same arrangement as last year. The Parish will cut their own land, the District would cut their land and in addition the Parish would cut the Dundee Estate which the District cut the areas around Landsdowne Road.